What are the responsibilities of a promotor or an event coordinator?

Notify the Louisiana Department of Revenue with the promotor or event coordinator’s name, address, telephone number, email address, and the date(s) of the event in which you are hosting. Additionally, provide the business name, owners name, address, phone number, and email address of all participating vendors at least 30 days prior to the event, preferably in an Excel spreadsheet format. Within 2 weeks after the event, provide an updated list of vendors, including any cancellations, additions or changes. All of this information must be emailed to us at [email protected].

Distribute all materials furnished by the Louisiana Department of Revenue to participating vendors. Packets will be provided by the Louisiana Department of Revenue to certain promoters or event coordinators. If the promotor or event coordinator has not received the packet, please provide the following information to all vendors attending the event: “Visit the LDR website to obtain the R-1029SE Sale Tax form (Fairs, Festivals, and Other Special Events Sales Tax Return). When filing the return please include the date and name of the event in which the sales are being reported. Mail the Sales Tax form and payment to the address listed on the R-1029SE Sales Tax Return.”

Educate participants on the state and local sales tax rate for the jurisdiction on the date(s) of the show.